We all want to be more efficient. But with so many productivity tools out on the market, how do we know which one to choose?
You can’t go out on a whim and try them all. It takes time to learn and get used to using these apps. That would totally defeat the purpose, which is to be more efficient with your time.
If your plan is to keep it simple by using the least amount of systems possible, Evernote and Trello are a good start. They are at the top of the list when it comes to free productivity apps. Both are loaded with functionalities that’ll help you get organized and bring your ideas to life.
The Goal of This Post
It is my intention to put it all on the table and explain exactly what each app is good for. I’ll show you how I use each app to manage my life and business. In the end, I want you to be well –informed and ready to decide: Trello, Evernote, or (like me) both.
A Quick Statistical Comparison
According to Get App, both apps are one and the same when it comes to customer satisfaction, pricing, and supported devices.There are, however, two noticeable differences.
First, Evernote has a lot more users, and it’s been around longer. Secondly, which is hard to believe, Trello has a lot more integration options. Trello allows you to connect your account with a lot of other popular apps and programs you more than likely currently use, like Gmail, Zapier, Google Drive, DropBox, and many more.
Why I Love Evernote
Evernote is like a digital filing cabinet. To organize data on this platform, you create notebooks and fill them with notes. Notes can be digital files of any kind, voice recordings, documents, photos, and even hand-written notes.
This makes Evernote perfect for organizing all aspects of your life and business. You can have a notebook for each top level area. Inside the notebook you can add anything you want to reference or remember later.
3 Ways I Use Evernote for Personal Purposes.
Life goals: storing my big goals in an Evernote notebook makes it easy to review them daily.
Recipes and meal plans: I plan family meals weekly. With Evernote, it’s effortless. I can quickly save online recipes right into this notebook.
Shopping list: Evernote is a note-taking app after all. So I store all my lists in Evernote.
3 Ways I Use Evernote for Business Purposes
Business ideas: with the app on my phone, it’s easy to open up Evernote and quickly jot down ideas in the appropriate notebook, no matter where I am.
Daily schedule: I schedule my tasks hour by hour. This way, I make sure I don’t assign myself too many tasks for one day. I love to checkmark the tasks as I complete them. Evernote is well-suited for this.
Resources & reading material: instead of bookmarking loads of pages to reference back to later, I save them in Evernote with their web clipper. This gives me the power to organize these resources in an appropriately-labeled note or notebook. When I’m ready to review the resource, it’s much easier to find.
For a more detailed tutorial and explanation of how I use Evernote keep track of my business, check out this video.
Why I Love Trello
Trello is a project management system. It’s a more visual way to organize and manage projects. The information is organized by boards, lists, and cards.
This allows you to clearly see a breakdown of the different stages within a project. I’m a visual person. I like to see a layout of all the moving pieces. That’s how I work best. Which is exactly what Trello delivers.
You can see an entire board, along with the list and cards on a single screen without having to click in and out of different notebooks like Evernote. This allows for a bird’s eye view of your progress from start to finish.
I also love how you can move any lists or cards anywhere on a board by simply dragging and dropping. It makes it super simple to organize data for big projects. Far better than my previous system: a boatload of index cards and sticky notes all across my desk.
How I Use Trello For Business Purposes
As of right now, all of my personal agenda and most of my everyday business activities still take place in Evernote. Trello comes into the picture for me when it’s time to birth a project.
When I started writing this blog post, for example, I created a new board called “Evernote vs. Trello” I created lists for each heading in this blog post. And I added cards to outline each point I wanted to cover. In the end I organized the cards in methodical order by simply selecting, dragging, and dropping.
Which Productivity App Is Right For You?
Both of these systems are extremely powerful in their own right. They serve different purposes. Neither app is an all-in-one solution. They don’t claim to be. Their taglines say it all.
Evernote’s tagline is, “Remember everything.”
Evernote is meant to be an idea/resource capturing system. It’s meant to be used as a storage for files of all shapes and sizes. However, that doesn’t mean you can’t use it as a project management system. It won’t be as simple as it is with Trello, but it can be done.
Trello’s tagline is, “Organize anything, together.”
Trello is meant to be a project management system. Its goal is to deliver an efficient way of grouping notes and lists to manage a project. However, that doesn’t mean you can’t use it to store documents, ideas, and to do lists. It won’t be as simple as it is with Evernote, but it can be done.
As you see, they both have unique functions. In some cases, Trello takes the lead. In others, Evernote does.
So which one is right for you? Well, it depends on your needs. If all you want is to capture simple to-dos and ideas, either app would work for you.
If you run a business, you most likely have a lot of resources to save and data to document. In this case, Evernote is better. It’s more effective to organize notebooks by categories, add notes, documents, tag them, and search for anything quickly.
On the other hand, if you manage projects on a weekly basis, like books, blog posts, events, live sessions, webinars, or anything else that requires strategic planning, Trello is the app for you.
If both of those instances describe you, perhaps you will benefit greatly by using both apps. But if that sounds like too much hassle, pick one and deal with the minor inconveniences each one brings regarding some functions.
In the end, you can use either system however you want. Get creative and make it work for you. These apps are constantly being updated. So who knows? Maybe in the future they will make my dream come true and blend them together. Trellnote! Now that sounds awesome.